Help Center

Calendar Settings

* Page referenced in this article: calendar settings page.

Use Calendar Settings configure your calendar, including:

• Basic details: Basic details include calendar name, picture, start and end times for weekly and daily views, in-person meeting location, phone number, Zoom link, and other virtual meeting links.
• Business hours: the days you are available and the start and end times for each day.
• Public calendar links: Links that you can send to your clients to check your free/busy time and book appointments with you.
• Invitee questions: Questions that you can ask invitees to answer when booking an appointment with you using public calendar links.
• Confirmation email: the confirmation email that will be sent to clients when they book an appointment with you.
• Appointment reminders: Reminders that will be sent to clients by text message or email before the meeting.
• Client review reminders: Automated reminders sent by email and text message to contacts before their review due dates.
• Follow-up emails: Emails that the system will automatically send to clients after the meeting.
• Calendar connections: connect your Microsoft, Google, or Redtail calendars.

Click on the help button in each section for more information about each setting.

Global Calendar Display Settings

LeadCenter includes account-wide calendar display settings that control how appointments appear when viewing multiple calendars at the same time. These settings apply to all calendars and affect all users in your account.

Calendar Coloring (Default Behavior)

By default, when you select more than one calendar, LeadCenter automatically assigns a unique color to each calendar. This makes it easier to visually distinguish appointments that belong to different calendars or team members.

• Each selected calendar gets its own color.
• Appointments inherit the color of the calendar they belong to.
• Calendar name badges display using the same color.

Choose Your Own Calendar Colors

Account owners and admins can pick the colors instead of using the automatic ones. Changes apply for everyone on your team, and any calendar you don't change keeps its current color.

1. Go to Manage calendars and click Edit on any calendar.
2. Open Calendar colors.
3. Choose a tab:
   • Connected calendars: a color for each connected Google or Microsoft calendar. Without a custom color, Google calendars use green and Microsoft calendars use yellow.
   • Multi-calendar view: a color for each team member's calendar, used when two or more calendars are selected.
   • Category colors: turn Color appointments by category instead of by user on or off. When it's on, appointments use their category color instead.
4. Click Save.

The Multi-calendar view tab under Calendar colors.

LeadCenter switches appointment text between black and white to stay readable on the color you pick. Private appointments, Redtail entries, and category colors don't change.

Disable Calendar Re-Coloring

If you prefer a cleaner, more neutral calendar view, you can disable this automatic coloring behavior. This is useful when color is distracting or when you want a consistent visual layout.

1. Go to Settings.
2. Open the Calendars tab.
3. Click Calendar.
4. Click the Settings button (top right).
5. Toggle Disable calendar re-coloring when selecting multiple calendars.
6. Click Save.

When this option is enabled:

• Appointments appear in a neutral style instead of being re-colored per calendar.
• Calendar name badges display without color coding.
• The setting applies across all calendars in your account.

Tip: If you often compare schedules across multiple team members, keeping calendar coloring enabled can make identification faster. You can switch this setting on or off at any time.